Check three times that you are not in breach of any lease agreement. Measure larger items to make sure they fit you properly. Calculate your needs for office equipment and furniture. Donate, sell, or dispose of excess equipment and furniture.
Inform your employees of the date of the move. Communicate your expectations about when they should pack their cubicles, offices, or workstations, when public services are disconnected, etc. If you expect employees to lift any boxes, ask them if there are any health restrictions. Make sure that each employee knows what is expected of them and when.
One of the most important things to remember when packing your office is the need to clearly label each box. Your moving company will analyze an appropriate color coding system to ensure that each box reaches its correct location in the new office. One of the biggest complications inherent in moving to a new office space is disconnecting and reconnecting all technology. Whether you're moving to a new plant or across the country, relocating an office is a lot of work, regardless of the size of the company.
Offices generate a lot of paperwork, and a significant part of the move is likely to involve transporting paper documents. Unless your office already has everything you need to pack, or the moving company is packing your bags, get a head start when it comes to buying and organizing your packing materials and moving supplies. Ask for the keys and, if you use them, the employee access cards for your new office in advance, so that they are ready to be handed over before the old office closes for good. Many companies' office moves aren't enough during an IT relocation because they haven't hired the right professionals to relocate their business-critical equipment.
You can make the entire moving process easier by taking care of items such as plants and office supplies in bulk on your own, especially if you manage to install them in their new locations before you officially move in. The most effective way to ensure that the packaging is done correctly is to hire an office moving company to handle the packaging for you. When it's time to expand in search of new offices to serve your growing staff, moving logistics can be overwhelming. You don't need to have everything ready yet, nor does it need to be something important.
Even a celebratory lunch at noon for the first week after the move will show your staff how much you appreciate their help and are grateful for the interesting things in the new office. The email should include the address of the new office, the date of the move, the key features of the new office, the reason for the move, and the key dates of the moving process that employees should be aware of. Wherever you are in the process of moving your office, Help Moving Office has the information you need to plan your office move properly. Finally, use this office moving checklist to make sure you have everything covered and to make sure that your office moving day goes by like clockwork.